Duties

The Museum Specialist administers the museum’s collections information system, manages collections data and digital assets, and assists with the physical management and care of the collections.

In This Position, You Will

Be responsible for the overall management and continued development of TMS (The Museum System) and similar CIS (collection information systems) including application administration, training, and support.
Coordinate database needs and resources for all Museum departments; Serve as the primary point of contact with the system vendor, articulating requirements and enhancements to the program and reporting problems with the system to ensure efficient data input, retrieval, display, and storage capability.
Coordinate incoming and outgoing information to and from the CIS with peers and the supervisor and works with Digital Assets to ensure the linking of digital images and other multi-media to the database.
Develop abbreviated guides, tip sheets, and other instructional aids that help staff users with common system functions; Develop a training curriculum tailored to overall museum needs and the specific work of individual offices.
Develop and carry out a multi-faceted training program for Museum staff of individual instruction, classroom sessions, and telephone support.
Use available software tools to create a comprehensive library of forms and reports to support the various museum functions; Coordinate system installs and upgrades to both the server and client workstations; Send reports required by OCIO.

Requirements

Conditions of Employment

Pass Pre-employment Background Investigation
May need to complete a Probationary Period
Maintain a Bank Account for Direct Deposit/Electronic Transfer
Males born after 12/31/59 must be registered with Selective Service.

Conditions of Employment

Qualification requirements must be met by the closing date of the announcement.

For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions on

Qualifications

Basic Qualifications:

Experience related to the operation or management of a museum or similar collection of valuable objects. Examples of qualifying specialized experience include collections management, registration, cataloging, research, preservation, restoration, or conservation of collections of museum material, or other experience related to the position to be filled. Most positions require a particular subject-matter specialization, e.g., aeronautics, anthropology, art, geology, history, natural science, technology, biology, or zoology.

In Addition To The Basic Qualification Requirement Above

Experience: You qualify for this position if you have one year of specialized experience equivalent to at least the GS-09 level in the Federal Service. For this position, specialized experience is defined as demonstrated experience in administering and managing The Museum System (TMS), and experience administering a database using Microsoft SQL Server Management Studio including writing SQL queries to review, update and insert data; experience with the report-writing software.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

Education

This position has no basic education requirement.

Additional information

This position is included in the bargaining unit.

Current or Former Political Appointees: Beginning January 1, 2010, agencies must seek prior approval from OPM before they can appoint a current or recent political appointee to a competitive or non-political excepted service position at any level under the provisions of title 5, United States Code. If you are currently or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you MUST disclose that to the Office of Human Resources. Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment:

Position title;
Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee);
Agency; and,
Beginning and ending dates of appointment.

Recruitment Incentive: Recruitment incentive(s) may be authorized for this position. However, approval for incentives are contingent upon various availability. If authorized, certain incentives will require the incumbent to sign a service agreement to remain in the Federal government for a certain time period.

Note: This statement does not imply nor guarantee an incentive will be offered and paid.

Selections may be made for vacancies across the Smithsonian Institution (SI). By applying to this position, you agree to allow your application and other personal information to be shared with one or more SI hiring officials for employment consideration for same/similar positions within the location(s) identified in this announcement.

The Smithsonian offers a comprehensive benefits package that includes, in part, vacation and sick leave, holidays, health/life insurance, accident insurance, and excellent retirement program options.

Please see Benefits at

Flexible Spending Accounts -

Health Insurance -

Leave -

Life Insurance -

Long Term Care Insurance -

Retirement Program -

Smithsonian Institution

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