Job Description
Under direction, performs a wide variety of professional registration duties in support of the museum's collections management and exhibition programs.
Essential Duties
The essential duties and responsibilities of the position include but are not limited to:
- Receives, inspects, accessions, documents, labels and catalogs objects acquired for collections and/or exhibitions; makes notes and/or comments on condition reports; oversees deaccession procedures in compliance with collection management policies.
- Oversees the movement, exhibition, storage, and disposition of art objects in order to guarantee security of the collections, including coordination with conservators, preparators, designers, curators and photographers.
- Facilitates care and security of collections of art and artifacts on site; coordinates with conservators regarding the conditions necessary to store objects in a seismically safe, temperate place; controls art storage area; oversees object movement, internal and external; conducts periodic inventories of collection areas; maintains storage records and shelf lists.
- Arranges for insurance on permanent collection, outgoing or incoming loans, including executing applications for federal indemnification of international exhibitions, maintaining insurance coverage and computing premiums when due, and processing liability and damage claims.
- Prepares agreements and arrangements for outgoing and incoming loans, special exhibitions or permanent installation of objects, including contractual arrangements, loan agreement forms, exhibition contracts, condition reports, facility reports, supplying photographs, cataloging information, and other documents related to collections management.
- Makes shipping arrangements for incoming and outgoing objects; inspects objects and checks condition reports, making notes as needed; coordinates the packing, crating and couriering of objects; establishes the date and method of shipping items. Works collaboratively with museum staff including curators, conservators, preparators, and packers, as well as representatives of other museums and outside art handling personnel such as airline personnel and cargo handlers in coordinating, scheduling, and monitoring the safe and legal movement of objects.
- Researches and provides accurate information to museum administrators, staff and board members, representatives of other museums and the general public regarding loans, special collections, catalog information, packing, shipping, and insurance; promotes compliance with federal, state, and local laws relating to art collections management.
- Serves as a courier accompanying valuable objects of art in transit as required. Accompanies art to offsite storage or airport cargo facility, oversees containerization and security; coordinates with customs broker; travels with art; supervises loading and unloading of crates at airport, borrowing museum and other venues. May oversee installation of objects at borrowing museums.
- May prepare and manage special project budgets as required.
- May train and supervise the work of subordinate personnel such as associate or assistant registrars, interns, and volunteers when required.
- May check exhibitions to ensure environmental standards and security.
- Perform related duties as required.
