This VFX Coordinator will be responsible for managing administrative and show support tasks for 20th Century Studios VFX Executive(s). We're looking for qualified candidates who are thoughtful and enjoy being part of a team with excellent follow-through.
Responsibilities:
• Answer phones, screen and roll calls and update contacts for VFX Executive(s)
• Manage calendar for VFX Executive(s) including scheduling and confirming meetings both internally and externally of Disney
• Prepare and submit expense reports for VFX Executive(s)
• Liaise with other executives and assistants both internally and externally of Disney
• Assist in the preparation of meetings including printing agendas, setting up zooms, arranging conference rooms, etc.
• Represent the department in a professional manner
• Coordinate domestic and international travel and logistics, including payment, processing and confirmation of all transfers for VFX Executive(s) and VFX crew on assigned shows
• Manage and maintain the VFX Database of Supervisors, Producers, Vendors, and other key VFX crew worldwide (source: current resumes, contact information, availability, vendor reels, e-mail correspondences, daily trade papers, and internet research).
• Coordinate between studio, filmmakers, and vendors to arrange and facilitate VFX reviews for assigned shows.
• Run select VFX reviews and turnovers for Studio Executives.
• Manage VFX shared folders for assigned films, updates film files with appropriate reports, lists and financial documents such as timecards, invoices, Pos and Change Orders.
• Update Blue report VFX info including shot count, vendors and crew for select VFX shows in development, pre-production, production, post-production and stereo across 20th Century Studios.
• Facilitate the approvals and track VFX invoices, Purchase Orders and Change Orders for assigned shows.
• Support department projects as needed.
Basic Qualifications:
• 2+ years of experience supporting a senior executive, preferred
• Excellent organizational skills, highly detail oriented and ability to handle multiple projects under deadline pressure.
• Demonstrated ability to prioritize, meet deadlines and change course of action quickly
• Strong communication skills, both written and verbal. Strong people skills, including the ability to work effectively as part of a team.
• Previous experience and understanding of Microsoft programs such as Excel, Word and Outlook preferred. Airtable, Shotgrid and Filemaker knowledge also strongly preferred.
• Positive attitude and the ability to be proactive, resourceful and flexible
• Demonstrated ability to work independently and proactively to solve problems, also troubleshooting
• High level of discretion while working with confidential information
The hiring range for this position in Burbank, CA is $52,300.00 to $67,600.00 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.
About The Walt Disney Studios:
For over 95 years, The Walt Disney Studios has been the foundation on which The Walt Disney Company was built. Today it brings quality movies, episodic storytelling, music, and stage plays to consumers throughout the world. The Walt Disney Studios encompasses a collection of respected film studios, including Disney, Walt Disney Animation Studios, Pixar Animation Studios, Marvel Studios, Lucasfilm, 20th Century Studios, and Searchlight Pictures. It is also home to Disney Theatrical Productions, producer of world-class stage shows.
This position is with Twentieth Century Fox Film Corporation, which is part of a business we call The Walt Disney Studios.
Twentieth Century Fox Film Corporation is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.
Jobcode: Reference SBJ-o1wm24-209-99-135-243-42 in your application.
