Position Overview
Reporting to the Director of Design and working closely with all Design team staff, the Design Coordinator is responsible for the daily upkeep and organization of the Design Office and Studio. The Design Coordinator supports multiple functions within the Design department and assists with communications with other museum departments and external design-related collaborators.
Essential Functions
Communications and Scheduling
- Compile and maintain the production schedule
- Communicate with external design-related collaborators and vendors
- Schedule design reviews and maintain deadlines
- Schedule meetings with Design staff and internal museum staff as well as external vendors
- Book meeting rooms
- Attend weekly production meetings and monthly install planning meetings
Office and Studio Management
- Order office and studio supplies.
- Order images from internal photo department or research and order images through external sources
- Organize display case inventory and keep track of related display apparatus
Administrative Office Support
- Generate purchase orders and process invoices
- Track costs versus budget for department and exhibition projects
- Maintain department’s operating budget
- Process museum related forms for Design staff
- Archive completed projects
- Organize materials library and process sample requests
- Help plan department related functions
- Other duties as needed or required
Secondary Functions
Production
- Assist with production and prep work during busy times
- Assist with scaling images for inclusion in 3D and CAD drawings
- Assist and liaise with project managers in order to maintain production milestones
Qualification Requirements And Characteristics
- Bachelor’s Degree in relevant studies
- 2 to 5 years related experience in a fast-paced environment
- Fluency in the Adobe Creative Suite and Microsoft Office
- Familiarity with Oracle procurement systems
- Strong organizational, administrative, and communication skills
- Ability to work collaboratively, professionally and gracefully with a wide range of colleagues and vendors
- Excellent organizational and planning skills with ability to multi-task without compromising attention to detail and follow-through
- Able to work under stressful situations and tight deadlines
- Ability to complete projects within budget and on schedule
- Familiarity and appreciation for design, art history and museums
- A commitment to support the Museum’s values of Inclusion, Diversity, Equity and Access (IDEA)
- Physical element: During demanding exhibition projects/schedules, must be able to stand and move around for extended periods of time
Salary And Schedule
Salary: $54,000 - $57,000
Full-Time, 35 hours per week
This position is affiliated with the United Auto Workers Union.
The MFA is an equal opportunity employer. The community and audience we serve is diverse, and we wish to foster that diversity in our workplace. Toward that end, the MFA does not discriminate against individuals in hiring, employment or promotion on the basis of race, religion, color, sex/gender, gender identity and gender expression, age, marital status, national origin, sexual orientation, citizenship, handicap or disability, veteran or military status, political belief, pregnancy, genetic information or any other characteristic protected by law.
